Printing is a big expense when you run a law firm. You need to provide depositions, expert testimony, contracts, exhibits, trusts, wills and legal filings just to name a few. If you are looking to cut costs, you might be tempted to purchase cheap desk printers. Law firms that work without a technology consultant often mistake printers with a low initial purchase price for an economical long-term solution, but that’s not true. The cost of maintenance and consumables like ink and paper make them expensive to run.
Instead, working with a document management company can cut your costs and provide exceptional printers and copiers. When working with clients or taking material into court, you need a reliable multifunctional color laser copier that’s fast and efficient. Those little desk printers just won’t cut it. Here are three ways a managed print service provider can help your law firm cut costs and boost efficiency.
In every office, there will be at least one printer that’s underused while another handles high print volumes and requires the ink or toner to be changed too often. You’ll spend a fortune maintaining outdated printers and printing black-and-white copies on expensive color machines. Not to mention, IT wasting time on repairing old printers when they could be working on something more productive. A managed print service company can help you minimize costs related to copying, scanning, printing, and faxing by analyzing the situation, updating technology to a color laser multifunctional copier and creating a plan to manage print volumes more evenly. They will even keep an eye on your supplies through digital means and send you ink and toner before you run out.
When you work in a law firm, much of what you print is confidential. You don’t want your clients’ secrets to fall into the wrong hands. It has been found that approximately 70 percent of security breaches come from someone inside the firm walking off with information that they should not be able to access. You can protect yourself and your clients by adding a level of authentication to scanners or your multifunctional color laser copiers to prevent workers from accessing information without the proper authorization codes. Safeguard your audit trails, administrative reports, and alerts by limiting the access to sensitive documents.
There is often confusion within company walls whether your printers are owned by facilities or managed by IT. This can cause a problem for regulating practices to comply with rules and reporting for financial, healthcare and other industries that use HIPAA practices or other federal mandates. With a managed print provider, you can automatically gather the needed data on all output activity with automatic reports for you, the regulators and your clients. Not only do they save you money with a color laser multifunctional copier fleet, they also make sure everyone has the most accurate and current information so they have the benefit of being on the same page.
If you run a law firm or handle their printing capabilities, you can save yourself a hassle and cut costs by working with a managed print service provider like Qualpath. Give us a call to find out how much money you can save with multifunctional laser copiers.
Contact Qualpath today for more information about our extensive inventory of printers and copiers and to learn more about our manage print service solutions for your business!