4 Elements That Determine Your Real Cost of Business Printing
It’s hair pulling. You just want the darn thing to work. There’s nothing more aggravating than trying to meet an approaching deadline, only to find yourself troubleshooting the printer. And by the way, where’s the tech that’s supposed to maintain this thing? Vacation?
Here’s how a print management company can help:
A managed print service (MPS) allows for a proactive and predictive approach to your printing infrastructure to optimize your office automation and limit downtime. A print management company examines:
- Your print assets (laser printers, faxes, multifunctional printers, etc.);
- The volume and type of printing / copying your team is making;
- The personnel involved in copying / printing documents and their location;
The MPS brings it all together to establish control over the cost associated with those factors. How? By custom designing and streamlining the process to best suit your needs. That is, by providing the right equipment in the right locations, with the right service and tech support.
How much does your company spend on printing every year? If you’re not sure, you’re not alone. A recent study discovered that the vast majority of companies are unable to accurately measure printing costs! The thing that makes it such a challenge is that most companies distribute the cost of print services across multiple departments–the initial hardware purchases, the consumable products associated with running the machines (ink, paper, etc.), and the maintenance and repair of the machines. The end result is hardware redundancy, wasted consumables, and personnel headaches that can all be avoided.
Qualpath is the solution for managed print services (MPS.) We have discovered that customers are consistently surprised by the amount their company could be saving on copying and printing. As a company grows, the normal reaction is to expand its fleet of copiers and printers to meet its needs. Consequently, the cost of machines, ink, paper, and maintenance go up as well. Qualpath is an IT outsourcing firm–taking charge of your company’s entire printing operation and implementing strategies to manage your office document expenses, minimize downtime to improve productivity, and lower costs.
Here’s a case study about how the Colorado Department of Health and Environment streamlined their print services and:
- Reduced the number of printers by about 60%
- Reduced costs about 30%
- Reduced printer cartridge use by over 300/year
- Freed up 6 cubicle workspaces for employee use
- Developed solutions to ensure higher speeds, and
- Instituted measures to make these changes sustainable.
If your business needs to evaluate your print services infrastructure and operations, call Qualpath today toll free at 1-866-851-2200, or click here to visit us on the web.
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