There are many benefits to implementing managed print services in the workplace. Some of these benefits include lower costs associated with printing, enhanced employee productivity, and automated supply fulfillment. There are different types of managed print services, and figuring out the best option for your organization is not always easy. This blog will provide information that can help you assess your needs and make a decision about which managed print option is the best fit for you.
There are three broad categorizations of managed print services. Basic managed print services are a first step and include automated supply replenishment and print management for a single workgroup or small department. These small-scale services are good pilot programs are larger-scale managed print implementation. Infrastructure optimization involves device consolidation, automated supply replenishment, support services, and ongoing performance analyses to a larger cross-section of an organization. Full-fleet management covers the entire printing and imaging infrastructure and may incorporate electronic document management as part of the consolidated solution.
The two most common pricing models for managed print services are the pay-per-cartridge model and the cost-per-page or pay-per-click model. Prices for the latter typically depend on four key estimates: volume, page coverage, color vs. monochrome, and service level. Volume refers to the average number of pages that will be printed per year. Estimates for volume may vary according to department. Page coverage refers to how much ink or toner will be used to print each department’s documents. Some departments produce very dense, detailed documents, while others produce less complicated ones. In terms of color vs. monochrome, color consumables obviously cost more than monochrome consumables. The difference in the organization’s use of each is a factor when determining price. Finally, service level refers to the type of request for repair or maintenance services, for example, same-day or next-day services.
QualPath is the leading provider of managed print services in Florida. If your organization is considering implementing a print management system, contact us today.
FedTech. (2013). A Closer Look at Managed Print Services in the Government.