When looking to cut costs and improve efficiency, most businesses immediately think of the big expenses like equipment, inventory, and labor. However, small operational expenses can also add up and put you in the red. Take, for example, printing costs. While printing may be a necessary expenditure, you might be surprised to learn how much paper, toner, and maintenance are costing you. Learn what factors lead to your printing costs and how to reduce unnecessary expenses.
Price of Leasing or Buying Equipment
While still as necessary in offices today as it was as a gamechanger in 1959, the Xerox copier can be expensive when bought outright. The cost of purchased Palm Beach copiers and printers is more than just the listed cost on the invoice. You also need to factor in parts, repairs, and service costs. As Xerox copiers in Palm Beach get older, they start to break down more often and therefore cost more to operate. It also becomes harder to get parts for older machines. When you do find them, that rarity can drive up the cost.
Look at your service agreement, then talk to a managed print provider. Renting or leasing your equipment and service may lead to bigger savings and even out your cash flow with a fixed monthly fee. Most managed print services include parts, labor, and even toner.
Cost of Using Energy
If you have a big fleet of printers, energy use could be costing you a bundle. The older a machine is, the more it usually costs to run. Consider upgrading to Energy Star-rated multifunction printers. Some even operate on one-third of the energy of other devices by sensing when they’re not in use and going into sleep mode. These new models can offer you cost-benefits.
Price of Paper
You may know how much you spend on paper, but do you know how much you spend on wasted paper? It’s estimated that approximately 17 – 45 percent of paper printed in an office in a day ends up being thrown away. While a single piece of paper might not cost a lot, added up, it can be pricey. Consider that an average worker uses 10,000 sheets a year and multiply that by half a cent per page, and you can see how cutting back could save you money. Start by printing on both sides of the paper and look into print management software to help you eliminate wasteful printing.
Cost of Toner
Because toner for your Xerox copiers in Palm Beach is normally included as part of your managed print plan, it can help save you money and make sure you always have the supplies you need. But don’t forget about your desktop printers. The toner used in inkjet printers can be cost-prohibitive. It’s better to eliminate their use and rely solely on networked Palm Beach copiers and multifunction printers.
If you want to improve the efficiency of your printer fleet and save money in the process, a managed print provider like Qualpath might be the best solution. By turning repairs, supplies, and service into one fixed monthly bill, you can even out your cash flow and cut down on wasted resources. Call us today to see how we can save your business money.